Stop the calendar Tetris. Schedule all your candidate interviews in minutes, not hours.
You post a Software Engineer role on Monday. By Friday, you have 20 qualified candidates to interview.
Now the scheduling nightmare begins. Email Candidate A: "When are you available next week?" They reply Tuesday or Thursday afternoon. Check your team's calendars. Tuesday is booked. Email back: "Can you do Thursday at 2pm?" They can't. Suggest Friday at 10am. Wait for response. Meanwhile, Candidate B and C are waiting. You lose track of who you've contacted.
Two hours later, you've scheduled 4 interviews. You still have 16 to go. Your hiring manager is asking when interviews start.
Three steps. One link. Done in 15 minutes.
Create a collection called "Software Engineer Interviews - Round 1" with your team's available interview slots. Send the link to all qualified candidates at once.
As candidates respond, watch the heat map fill in. See which time slots work for the most candidates. No spreadsheets. No confusion.
Click to assign each candidate an interview slot. Add the Zoom link and interviewer names. Click send. Everyone gets a calendar invite. Done.
What used to take 2 hours of back-and-forth now takes 10 minutes with BatchBook.
See all scheduled interviews on the heat map. Never double-book your interviewers or meeting rooms.
Candidates get instant calendar invites with all details. Organized process = great first impression.
"We used to spend 2 hours coordinating each round of interviews. Now it takes 10 minutes. Our hiring team is thrilled."
Monday morning
Hiring manager approves 12 candidates to move forward to technical interviews.
Monday 10am
Create BatchBook collection "Senior Engineer Role - Technical Round" with your team's available 1-hour interview slots (Tuesday-Friday, 9am-5pm).
Monday 10:15am
Email all 12 candidates: "Congratulations on moving forward! Please select your preferred interview time here: [BatchBook link]"
Monday-Tuesday
10 of 12 candidates submit their availability. You send a gentle reminder to the other 2.
Tuesday 3pm
Open BatchBook. See the heat map. Assign each candidate a 1-hour interview slot. Add Zoom link and interviewer names (Sarah, Engineering Manager). Click send. All 12 candidates get calendar invites.
Wednesday-Friday
Conduct interviews. All candidates show up prepared. You identify 3 finalists to move to final round. Repeat the process.
Total time spent scheduling 12 interviews: 15 minutes
Schedule 30-minute phone screens with 20+ candidates in one batch. See who's available this week.
Coordinate 1-hour technical interviews with your engineering team. No calendar conflicts.
Schedule final-round panels where candidates meet 3-4 team members. Everyone gets the meeting details.
Set up informal coffee meetings between candidates and future teammates. Add the café address to the invite.