Stop playing email tag with students and clients. Send one link, collect everyone's availability, and schedule 20+ office hours appointments in 10 minutes.
You're a professor with 25 students requesting office hours this week.
Email 25 individual students asking when they're available
Wait 24-48 hours for responses (some never reply)
Sarah suggests Tuesday 2pm. Check calendar—you're teaching
Counter with Wednesday 3pm. She has class. Suggest Thursday
Repeat this process with 24 more students
Create calendar events manually for each confirmed time
Three students show up at the same time because you made a mistake
Time spent:
3-4 hours
Plus the stress of scheduling conflicts and missed appointments
Same scenario: 25 students requesting office hours.
Set up "Week of Dec 18 - Office Hours" with 30-minute time slots
Email all 25 students the same link to submit their availability
See everyone's availability on a heat map. Assign time slots with drag-and-drop
Time spent:
10 minutes
All appointments scheduled with zero conflicts
Stop the endless back-and-forth. Schedule all your office hours appointments in one session.
Visual heat map shows when everyone is available. No more double-bookings or confusion.
Students submit availability once and get instant confirmation. No waiting for email replies.
Send calendar invites with one click. Students get reminders automatically.
Set up weekly office hours once. Use the same process every week all semester.
Handle individual appointments, group sessions, and review sessions all in one place.
"BatchBook transformed my office hours from a weekly nightmare into a 10-minute task. My students love the simplicity, and I get 3 hours back every week to focus on research and teaching."
How Dr. Rachel scheduled 28 office hours appointments in 12 minutes
Created collection "Finals Week Office Hours" with 30-minute slots from Mon-Fri, 2pm-5pm
Emailed link to all 120 students in her two classes via course management system
28 students had submitted their availability (BatchBook sent her a notification)
Opened heat map. Saw that Tuesday 2-3pm had the most availability. Assigned 6 students to Tuesday slots with drag-and-drop
Assigned remaining 22 students to Wednesday-Friday slots. Sent calendar invites to all 28 students with one click
Done. All 28 appointments scheduled. Zero conflicts. Students have calendar invites with Zoom links