We built BatchBook because we were tired of the endless back-and-forth emails trying to schedule meetings with multiple people. There had to be a better way.
BatchBook was born from real frustration. As a property manager in San Francisco, our founder Sophie managed 15 properties and scheduled tours for prospective tenants every week. Each listing would attract 10-20 interested renters, and coordinating all those tours became a time sink.
The process went like this: Send an email asking when they're available. Wait 12 hours for a response. They suggest Tuesday at 2pm. Check your calendar—already booked. Reply with Thursday at 10am. Wait another day. They can't do mornings. Suggest Friday at 3pm. By the time you schedule one person, you've spent 20 minutes and traded 6 emails.
Sophie was spending 6+ hours per week just on scheduling. That's time that could have been spent talking to tenants, maintaining properties, or growing the business. Worse, the experience was frustrating for prospective renters too—they wanted to see the apartment, not play email tag.
She tried existing tools. Calendly was great for her personal booking page, but it didn't help with coordinating 15 different tour times for one listing. When2Meet helped find common availability, but then she still had to manually email everyone to confirm times. Doodle was the same—just polling, no actual scheduling.
There was a gap in the market. Existing tools solved part of the problem, but nobody offered the complete workflow: collect availability from many people, see everyone's schedule on one visual dashboard, assign time slots efficiently, and send all calendar invites with one click.
So Sophie built BatchBook. First just for her own properties. Then she shared it with other property managers in her network. They loved it. Then recruiters started using it for interview scheduling. Customer success teams for demo calls. Event coordinators for venue tours.
Today, BatchBook helps hundreds of teams schedule smarter. What used to take hours now takes minutes. That's time given back to do real work. And that's exactly what we set out to do: eliminate calendar Tetris so you can focus on what matters.
Scheduling tools shouldn't require a manual. We keep things simple so you can focus on what matters.
Every minute spent on scheduling is a minute not spent on real work. We're here to give you that time back.
We use BatchBook every day. We build features we actually need, and we sweat the details.